How to Brief a Dev Team for a BIM/Construction Product (So You Don’t Burn the First 3 Months)

by Taher Pardawala December 3, 2025

Creating BIM or construction software without a clear plan wastes time and resources. A detailed brief is your roadmap to ensure your development team builds the right product, avoids delays, and meets user needs. Here’s what you need to know:

Start with clear objectives: Translate industry needs into actionable technical requirements.
Prioritize your MVP: Focus on must-have features like 3D modeling, clash detection, and project management tools. Avoid overloading your initial release.
Address standards and compliance: Include ISO 19650, IFC schema versions, and regional regulations to ensure compatibility and usability.
Plan integrations: Specify APIs for CAD tools, project management platforms, and cloud storage.
Set performance benchmarks: Define file size limits, loading times, and scalability needs.
Test feasibility early: Prototype high-risk features like real-time collaboration or clash detection to prevent costly rework.

A complete brief aligns your team, minimizes confusion, and ensures steady progress. By focusing on precision and prioritization, you’ll save time, reduce errors, and deliver a product that meets user expectations.

Connect! 2021: Online IFC, The Future of Open BIM – Antonio Gonzalez Viegas (IFC.js)

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BIM/Construction Software Requirements Explained

When developing a BIM product, it’s crucial to translate industry needs into clear, actionable technical specifications. Organizing these requirements ensures your team not only knows what to build but also understands how it fits within the broader construction tech landscape. Below, we’ll break down the essential features, standards, and integrations your software should address.

Core Features Your BIM Software Needs

At the heart of any BIM software are its 3D modeling capabilities. It’s important to distinguish between viewer tools and authoring tools. Viewer tools allow users to explore existing models, while authoring tools enable the creation and modification of geometry – though the latter demands significantly more development time and resources.

Clash detection is another key feature, helping identify conflicts between building elements before construction begins. Decide whether this functionality should operate in real-time, which requires advanced algorithms and high processing power, or as batch processes during off-peak hours. Be specific about conflict tolerance levels, such as measurements in inches.

Project management tools integrate BIM data with schedules, costs, and team workflows. Your brief should detail required features like task assignments, progress tracking, and document management. If different user roles need unique interfaces, outline these requirements clearly.

For software targeting building operations, facility management capabilities are essential. Features like asset tracking, maintenance scheduling, and space management should be prioritized. If real-time performance monitoring via IoT sensors is necessary, include this in your specifications.

Industry Standards and Compliance Requirements

Compliance with industry standards is non-negotiable. For example, ISO 19650 outlines how information is managed throughout a building’s lifecycle. Addressing this standard early ensures your product aligns with its data structure, naming conventions, and collaboration workflows, which will influence database design and file management.

Industry Foundation Classes (IFC) are crucial for BIM data exchange. Specify which IFC schema version your product will adopt – be it IFC 2×3, IFC4, or IFC4.3. Each version supports different project types and data structures. For instance, IFC4.3 is tailored for infrastructure projects like roads and bridges, and your choice will dictate compatibility with third-party tools.

If your product facilitates building handover or operations, Construction Operations Building Information Exchange (COBie) compliance is a must. COBie standardizes facility management data, requiring specific fields for spaces, equipment, and maintenance. Implementing COBie functionality can be time-intensive, so allocate sufficient development resources.

Regional regulations also play a role. In the United States, for instance, California’s Title 24 energy compliance or New York City’s building codes may require specific data fields or calculations. Including these regional requirements in your brief ensures your product can adapt to varying standards.

Data Interoperability and Third-Party Integrations

Your software’s ability to integrate with other tools will greatly impact user adoption. CAD software integration is a top priority. Identify which platforms – like Revit, AutoCAD, or ArchiCAD – are most relevant to your audience. Direct API integrations provide a seamless experience but require more development time compared to file-based exchanges.

Project management platform connections link BIM data with scheduling and collaboration tools. Decide whether you need two-way synchronization for real-time updates or a simpler one-way data push. Two-way sync ensures consistency across platforms but requires robust conflict resolution mechanisms.

Cloud storage and file-sharing integration is essential for team collaboration. Specify whether your product should connect to specific services and if files should sync automatically or on-demand. Additionally, address data residency requirements, as some projects – especially government contracts – may require data to remain within specific geographic regions or meet strict security standards.

Lastly, cost estimation and quantity takeoff tools are vital for calculating materials and budgets based on BIM models. Clarify whether your software will only extract quantities or dynamically update estimates. The latter requires more advanced data mapping and validation processes.

How to Define Your MVP Scope and Prioritize Features

Launching a feature-packed platform right out of the gate might sound appealing, but it’s not the smartest move. Instead, focus on creating a Minimum Viable Product (MVP) that solves a core problem, delivers immediate value, and sets the stage for future updates. When working on BIM (Building Information Modeling) and construction tools, it’s key to separate features that provide immediate impact from those that can wait for later versions.

Separating Must-Have from Nice-to-Have Features

Start by pinpointing the smallest set of features needed to perform the core task. For example, if you’re building a clash detection tool, the essentials might include uploading models, running conflict checks, and displaying results. Features like automated reporting, custom dashboards, or smart recommendations? Those can wait for future updates.

Use a three-tier system to prioritize your features:

Tier 1 features: These are non-negotiable. They’re the backbone of your product. For a BIM viewer, this might include loading common file formats, navigating 3D models, and showing basic element properties.
Tier 2 features: These improve usability and enhance the overall experience but aren’t critical for launch.
Tier 3 features: These give you an edge over competitors but can be added after validating the core product with users.

Estimate the time and effort each feature will take. If the total effort seems overwhelming, you’re likely trying to include too much in your MVP. Watch out for scope creep – adding extra features mid-development can throw off your timeline and dilute your focus. For every Tier 1 feature, document why it’s essential by tying it to a specific user pain point or business goal.

Balance technical complexity with user impact. Features that require a lot of effort but benefit only a few users should take a backseat. On the other hand, features that are relatively simple to implement but bring significant value to the majority should take center stage. This approach helps you define the right level of detail for your MVP.

Using Level of Detail (LoD) to Set Requirements

Once priorities are clear, figure out the Level of Detail (LoD) your MVP needs. LoD affects both development time and performance. Lower levels, like conceptual models, use simplified geometry, while higher levels include more intricate dimensions, materials, and specs. For your MVP, stick to the level of detail that meets your users’ basic needs. For instance, during early design reviews, a moderate level of detail that represents key elements (walls, doors, windows) is often enough – no need to include every nut and bolt.

Decide which geometric elements are critical for your MVP. A structural engineering tool might need precise geometry for beams and columns, while a facility management platform could prioritize detailed equipment specs but simplify less critical elements. At the same time, set performance benchmarks to match your LoD choices. Define goals like acceptable loading times and file size limits to ensure the product works smoothly on standard user hardware while keeping storage and bandwidth in check.

Aligning Features with Business and User Needs

Your MVP should either generate revenue or validate user needs. Conduct user interviews to refine your feature list and make sure your priorities align with what users actually need in their day-to-day workflows. Every feature should solve a real, specific problem.

Use user stories to outline how different personas will interact with your product. For instance, a project manager might need to identify and resolve clashes between systems to keep trades coordinated. These stories keep your development process grounded in real-world scenarios instead of abstract ideas.

While beta testing, resist the urge to add new features on the fly. Instead, track user feedback and save feature requests for future updates after you’ve validated the core product.

Lastly, establish clear success metrics for your MVP. Define measurable goals like file loading reliability, interface responsiveness, and ease of task completion. Work backward from key deadlines or industry events to create a realistic timeline for development, testing, and polishing before launch.

How to Write a Complete Brief for Your Dev Team

A well-crafted brief is the backbone of any successful project, especially when dealing with the technical challenges of BIM and construction products. It aligns everyone involved, minimizes confusion, and ensures steady progress. For development teams, a detailed brief serves as a roadmap, guiding every technical discussion and decision. This section builds on earlier topics like defining product requirements and MVP scope, offering practical steps to create a thorough brief for your dev team.

Writing Functional and Non-Functional Requirements

Functional requirements lay out what your software needs to accomplish – essentially, the tasks and behaviors expected by users. Clarity is key here, so use straightforward language that all team members can understand. For example, instead of saying, "the system shall enable model visualization", specify: "Users can upload a model file and view its 3D representation efficiently." Structuring these requirements by actor, action, and outcome helps eliminate confusion and sets clear development goals.

Non-functional requirements, on the other hand, define how the software should perform. These include criteria like speed, reliability, security, and scalability. For instance, if you’re building a BIM viewer, you might specify quick model loading times, the ability to handle multiple simultaneous users, and robust uptime. Security measures like encryption, user authentication, and access control should also be clearly outlined.

Scalability is another critical aspect to address early on. Define expectations for file size limits, concurrent users, and storage needs to ensure the system can grow with demand.

Documenting BIM-Specific Technical Requirements

BIM software operates in a specialized environment with unique challenges, from handling various file formats to adhering to industry standards. Your brief should address these complexities to prevent compatibility issues and avoid costly rework.

First, outline the software’s intended functionality. Then, dive into the BIM-specific technical details. Specify the file formats your software needs to support, such as IFC, Revit, or AutoCAD, and include supported coordinate systems with clear unit conversion rules. Detail the required geometric precision, explaining how the software should handle building elements, complex shapes, and parametric object changes. For features like clash detection, describe how the system should trigger alerts based on minimum clearance distances aligned with industry standards.

Include a detailed data schema, listing key properties like materials, costs, manufacturer details, installation dates, and maintenance schedules. If your platform also supports facility management, expand this to include equipment identifiers and service histories.

Don’t forget compliance and interoperability. If your product needs to meet specific certifications or government standards, list these requirements. Define how your software will integrate with third-party tools, specifying API usage, preferred data exchange formats, and strategies to manage version conflicts.

Setting Up Communication and Feedback Processes

Even the most comprehensive brief won’t answer every question during development. That’s why setting up effective communication and feedback processes is essential to keep the project aligned with your vision.

Schedule regular sprint reviews to catch potential issues early without disrupting progress. Use dedicated tools and channels for different types of communication: project management platforms for tracking tasks, messaging apps for quick updates, and email or shared documents for formal communication. While response times are important, prioritize addressing critical issues promptly while handling routine matters efficiently.

Establish a decision-making framework to clarify who has the authority to approve changes. For example, minor adjustments might fall under the technical lead’s responsibility, while significant changes to core features or workflows could require stakeholder approval.

Define a clear process for handling change requests. All requests should be submitted in writing, including an analysis of their impact on timelines and budgets, before work begins. Schedule demos and reviews at key milestones to ensure the project stays on track. Clearly define what “done” means for each feature – whether it’s passing automated tests, functioning correctly in a staging environment, or meeting pre-set acceptance criteria.

Finally, implement a system to document feedback, decisions, and performance metrics. Track elements like code quality, performance benchmarks, and user feedback to monitor progress and address issues before they escalate. This continuous feedback loop ensures your project stays aligned with its goals throughout development.

Testing Technical Feasibility and Avoiding Problems

Once your project brief is finalized, the next critical step is testing the technical feasibility of your BIM product. Addressing this early helps you sidestep costly delays or the need for significant changes down the line. By building on your defined requirements and MVP scope, you can quickly evaluate key technical aspects to avoid setbacks during development.

Technical Feasibility Checklist

A systematic review of technical components is essential to ensure your development team has the tools and expertise needed. Use this checklist to evaluate the critical areas:

3D Rendering Performance
Check whether your technology stack can handle complex models smoothly on both standard hardware and mobile devices.
Data Synchronization
Test how well the system manages concurrent edits. Define acceptable synchronization latency and ensure it’s well-documented.
Integration Capabilities
Conduct proof-of-concept integrations to confirm that essential metadata – like material properties and cost data – remains intact.
File Size Limitations
Assess your system’s ability to handle large model files reliably. Test the upload, processing, and storage pipelines using files that reflect typical and large-scale projects. Factor in storage costs for scalability.
Security and Access Control
Validate that your encryption methods and authentication systems meet industry standards. Ensure they can handle the expected user base and support complex role-based permissions.
Mobile and Browser Compatibility
If field workers rely on mobile devices, test 3D rendering on a variety of models. For browser-based applications, confirm smooth performance across major browsers under realistic conditions.

Building Prototypes to Test High-Risk Features

For features that come with significant technical challenges, focused prototypes can help uncover problems before full-scale development begins. This approach allows you to refine risky elements early on:

Clash Detection
Prototype this feature to identify potential processing delays with large or intricate models.
Real-Time Collaboration Tools
Develop a basic prototype that allows multiple users to interact with a 3D model simultaneously. Test it under realistic network conditions to ensure it meets performance standards.
Automated Quantity Takeoff
Create algorithms that parse geometric data to calculate measurements. Compare the results to models with known metrics and test edge cases like curved or sloped surfaces for accuracy.
PDF or 2D Drawing Generation
Prototype the conversion of 3D models into 2D drawings. Validate the output against benchmarks to ensure dimensional accuracy and proper representation of key elements.

Document your findings – such as memory usage, processing times, and limitations – and share them with your team. This information will guide the full implementation process.

Planning for Common Technical Challenges

BIM product development often comes with predictable technical hurdles. Anticipating these challenges and planning accordingly can save time and resources:

Scalability Bottlenecks
Test your system with models of varying sizes and set clear performance benchmarks.
Memory Management Issues
Implement progressive loading to stream only visible parts of the model, reducing memory usage. Define memory guidelines that align with common hardware configurations.
Cross-Platform Compatibility
If your product needs to work across multiple operating systems, plan for additional testing and adjustments to address platform-specific differences.
API Rate Limiting and Third-Party Dependencies
Understand API rate limits and design strategies like caching or batching to stay within these restrictions.
Version Control and Data Migration
Develop a clear process for updating data schemas without disrupting ongoing projects. A solid migration plan ensures compatibility between old and new versions.
Performance Degradation Over Time
Schedule regular database cleanups, optimizations, and performance monitoring to maintain consistent system performance as data grows.

Building in time to address unexpected technical issues, especially during the early stages, is essential. Effective feasibility testing and prototype validation set the stage for a smoother development process.

Conclusion

Starting a BIM product without a clear brief is like setting off on a road trip without a map – it almost guarantees delays and unnecessary detours. The first three months are crucial, and having a well-defined brief can mean the difference between smooth execution and weeks wasted trying to clarify objectives.

To avoid these early setbacks, begin with a solid foundation of precise, targeted requirements. Clearly outline the essential BIM features your product needs, such as 3D rendering and data interoperability, to keep your team aligned from day one. This helps ensure that every feature is relevant to real construction workflows and regulatory demands, avoiding unnecessary work on features that don’t meet user needs.

When planning your Minimum Viable Product (MVP), use the LoD (Level of Development) framework to separate the must-have features from the nice-to-haves. Focus on features that directly address measurable business goals or solve key user problems. This approach keeps your team laser-focused on delivering real value, rather than getting bogged down in over-engineering or missing critical market opportunities.

Your brief should cover both functional requirements and performance expectations in detail. For example, specify performance benchmarks for handling large model files, detail synchronization needs for collaborative workflows, and outline how the product will integrate with third-party systems. Establishing clear communication protocols and feedback loops from the outset ensures that your team can promptly address any concerns or challenges.

It’s also essential to test technical feasibility early. Use a checklist and targeted prototypes to validate key elements like 3D rendering, data synchronization, and security features. This upfront testing can save significant time and resources by identifying potential technical roadblocks before full-scale development begins.

As highlighted, a well-structured brief serves as the foundation for every phase of development – from defining core requirements to validating technical solutions. It ensures that your team makes informed decisions, stays focused on meaningful progress, and delivers measurable results during the critical early stages of your project. A clear brief isn’t just a document – it’s your roadmap to success.

FAQs

What should be included in a clear and effective brief for a BIM/construction software development project?

An effective brief for a BIM or construction software development project should lay out the project goals, target audience, and primary objectives in a clear and concise manner. Be specific about the features and functionalities you need – whether it’s 3D modeling, seamless data sharing, or adherence to industry standards.

It’s also crucial to detail requirements for workflows, preferred file formats, and any necessary integrations with existing tools. Highlighting and prioritizing these elements helps the development team zero in on what’s most important. Including examples, templates, or reference materials can further clarify your vision and ensure everyone is on the same page from the outset. This kind of preparation can significantly reduce miscommunication and set the stage for a productive first quarter.

What’s the best way to prioritize features for the MVP of a BIM software project?

To prioritize features for your BIM software MVP, start by zeroing in on the key challenges your product is designed to solve for construction professionals. Think about issues like boosting efficiency, cutting costs, or improving safety – these are the pain points your features should address.

Talk directly to your target users, such as contractors or project managers, to confirm which features they consider essential. Tools like the RICE or MoSCoW frameworks can help you weigh features based on factors like impact, effort, and urgency. Start with a streamlined set of features that offer immediate value and can grow over time as you gather feedback from users.

The goal is to launch a functional product that tackles the most pressing problems, creating a solid base to build on in future updates.

What are the key steps to ensure a smooth and efficient BIM software development process?

To kick off your BIM software development on the right foot, start with a well-thought-out plan. Clearly define your project’s goals, assign roles and responsibilities to team members, and map out a timeline with realistic milestones. This approach ensures that everyone is on the same page from day one.

Another critical step is validating your product’s technical feasibility early in the process. Focus on core features that address industry needs, such as 3D modeling, data interoperability, and compliance with standards. Regular testing is key – identify and fix potential issues like design conflicts as soon as they arise to keep the project on track. By prioritizing open communication and sticking to these basics, you can create a solid foundation for a smooth and efficient development journey.

How to Brief a Dev Team for a BIM/Construction Product (So You Don’t Burn the First 3 Months)

Connect! 2021: Online IFC, The Future of Open BIM – Antonio Gonzalez Viegas (IFC.js)